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The Pathology Department at the University of Miami has an exciting opportunity for a full time GME Coordinator 1.
SUMMARY
The GME Coordinator 1 supports the program director(s) and residents/fellows by ensuring all administrative tasks are performed to standard to maintain compliance with Accreditation Council for Medical Education (ACGME) requirements. The incumbent serves as the contact and primary resource for all GME-related activities, including but not limited to onboarding, scheduling, records maintenance, activity coordination, credentialing, and reimbursement processing.
CORE JOB FUNCTIONS
Manages daily administrative operations for one or more medical residency or fellowship programs. Assists the Program Director(s) (PD) and/or Associate Program Director(s) in developing and maintaining the educational quality of the training programs and ensuring compliance with ACGME accreditation standards and other regulatory requirements.
Coordinates recruitment efforts and ensures compliance with requirements of the National Resident Matching Program (NRMP) Match process, to include scheduling of interviews, updating marketing material, and tracking candidates.
Assists in onboarding new residents/fellows by scheduling orientation and other required training, confirming lecturers, and marking attendance.
Coordinates lectures, updates departmental calendar(s), and prepares announcements through newsletters, email, or other mediums.
Acts as a liaison for faculty, residents, fellows, medical students, lecturers, and internal and external stakeholders.
Assists in the preparation of letters of agreement with affiliated programs.
Attends and takes minutes at applicable meetings and posts lectures and handouts for future reference. Handles ongoing communication to and from visitors and others efficiently.
Maintains knowledge of current medical licensure requirements, immigration policies, ACGME accreditation, and institutional requirements.
Maintains learning materials including books, journals, computers, CD-ROM's, and other audio-visual materials.
Administers the resident management system for the programs, including maintaining resident demographic data and resident/fellow schedules, importing program and rotation goals and objectives, tracking conference attendance and vacation/leave schedules, and ensuring timely completion of duty hours reports. Updates and manages program information in the Electronic Residency Application Service (ERAS). Ensures reports are submitted as required by the ACGME, the Graduate Medical Education Committee (GMEC), and other internal/external stakeholders.
Adheres to University and unit-level policies and procedures and safeguards University assets.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education:
High School Diploma or equivalent
Experience:
No experience required
Knowledge, Skills and Attitudes:
DEPARTMENT ADDENDUM
Department Specific Functions
Assists the Program Directors in ensuring that ACGME accreditation standards and deadlines are met. Coordinates accreditation site visit activities and prepares for reviews of the program as directed by the GME Office. Tracks time and submits payroll for all residents and fellows in the department. Assists with leave of absences and FMLA requests as directed by the program and GME/Housestaff Office. Coordinates all aspects of the resident interview process including scheduling interview dates, communication with potential applicants, confirming meetings and appointments and ensuring applicant credentials are in compliance with current guidelines (NRMP, ERAS, ACGME Program Requirements). Ensures complete documents are received from ERAS (Electronic Residency Application System). Under the supervision of the Director, GME Programs and Program Directors, plans the department Orientation. Communicates rotation schedules with participating sites. Assists with the didactic lecture series and calendar of events within the department as needed. Ensures compliance with policies and procedures including but not limited to reviewing duty hour reports, tracking evaluations of the residents, faculty and program, and ensure compliance of professional activities outside the scope of the program such as extra clinical duties. Develops and maintains program letters of agreement for all required rotations at outside institutions. Responsible for tracking scholarly activity for faculty and trainees. Other duties as assigned.
Department Specific Qualifications
Education:
Associate’s degree preferred
Certification and Licensing:
TAGME (Training Administrators of Graduate Medical Education) certification, preferred.
Experience:
ACGME and GME experience preferred
Knowledge, Skills and Attitudes:
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Job Status:
Full timeEmployee Type:
StaffPay Grade:
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